PromptWriting
Rewrite an email to sound professional
Turn a blunt draft into something you can actually send — keeping your point and your voice, minus the heat, hedging and filler.
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Your prompt
Rewrite my email draft below so it is professional and clear. The recipient is a vendor who has missed two delivery dates. What I need from them: a firm ship date this week, in writing.
Rules: keep every factual point I made; remove heat, blame and filler; do not add flattery or apologies I didn't make; keep it shorter than my draft. Ask for the specific thing I need with a concrete deadline if I mentioned one. Write it in my voice, not corporate boilerplate — plain words, short sentences.
My draft:
This is the second time the shipment slipped and nobody told us until we chased you. We have customers waiting. When is it actually arriving? We need a real date this time.
Model-agnostic — works in Claude, ChatGPT, Gemini or any AI chat.
Why this prompt works
- →"Keep every factual point" stops the rewrite from sanding off the substance along with the tone — the usual failure of "make this nicer".
- →Banning added flattery and apologies keeps the result honest to what you actually said; models otherwise pad conflict emails with un-meant pleasantries.
- →"Shorter than my draft" is a hard, checkable constraint — professional rewrites that grow are usually worse.