Translate technical work for stakeholders
Rewrite an engineering update so a non-technical reader knows what it means for them — impact first, jargon gone, honesty intact.
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Your prompt
Model-agnostic — works in Claude, ChatGPT, Gemini or any AI chat.
Why this prompt works
- →"What it means for them" forces the translation that matters — stakeholders don't need to understand WASM, they need to know scans got 3× faster.
- →Keeping numbers exact while simplifying the words around them is the difference between accessible and dumbed-down.
- →The no-inflation rule protects the channel: one glossed-over risk that later surfaces costs every future update its credibility.
Part by part
- what it means for THEM
- Reorients the update around the reader. A technical summary describes what happened; this asks what changed for the person reading.
- one short parenthetical is allowed where a term must stay
- Permits a term rather than banning jargon outright. Removing a name the reader will hear in meetings leaves them unable to follow the next conversation.
- Keep every number and date exact
- Translation is where figures get rounded, because approximations read more smoothly to a non-technical audience.
- Do not inflate
- The instruction that protects the channel. Updates that always sound positive stop being read as information.
- the single next thing they should expect and when
- Closes on a commitment rather than a summary, which is what makes the next update comparable to this one.
Common mistakes
Make this update less technical.Less technical is achieved by removing detail, so the figures and caveats go first. The result is smoother, shorter and no longer says what actually happened.
Explain this to a non-technical audience.Without naming the audience, the model picks a level and usually lands on generic business language. A board, a customer and a support team need three different updates.
Make this sound more positive.The fastest way to make an update channel worthless. Once a reader learns that risk is never mentioned, they stop trusting the good news too.
Questions
Why lead with what it means for them?
Because it is the only part they can act on. A chronological account of the work asks the reader to derive the implication themselves, and most will stop before they get there.
Should jargon be removed entirely?
No — terms the reader will encounter elsewhere should stay, with a short gloss. Stripping them makes this update readable and the next meeting confusing.
How do I report something that went badly?
Plainly, with what it means and what happens next. Stakeholders forgive problems reported early far more readily than problems discovered late, and the update is where that trust is built.
How long should the update be?
Short enough to read in the notification preview, which in practice is a few sentences. Set the length explicitly, because without a budget the output expands to fill whatever the input suggested.