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Meeting reschedule email
Reschedule a meeting you called, with one honest reason and two concrete alternative times so replanning takes a single reply.
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SubjectRescheduling our Q3 budget review meeting
Hi Wei Chen,
I need to move our meeting on Thursday 10am for Q3 budget review — I've got a scheduling conflict with a client call that just got moved up.
Could we do Friday 2pm or Monday 10am instead? Either works well on my end, so pick whichever suits you.
Sorry for the shuffle, and thanks for your flexibility.
Best,
Ananya
How to use it well
- →Move it as soon as you know, not the night before — the two-slot offer only works if there's still real time on both calendars.
- →Name the reason in one honest sentence; over-explaining reads as guilt, and a vague "something came up" reads as unimportant.
- →Offer two concrete slots rather than asking "when works for you" — that just relocates the scheduling work back onto them.