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Resignation letter
The clean, bridge-preserving resignation: effective date, transition offer, thanks — and none of the reasons.
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SubjectResignation — Kavya Pillai
Dear Mr. Iyer,
I am writing to formally resign from my position as Senior Accountant at Northgate Consulting. My last working day will be Friday, 2 October 2026, in line with my notice period.
I'm committed to a smooth handover — over the coming weeks I will document my ongoing work and am glad to help train whoever takes it on.
Thank you for the opportunities I've had here. I wish you and the team continued success.
Sincerely,
Kavya Pillai
How to use it well
- →Never put reasons in the letter — it is a permanent record, and every reason ages worse than none. Save honest feedback for the exit interview, if you choose to give it.
- →State the last day as an exact date, not "two weeks from now"; the letter is the document HR calculates from.
- →Deliver it in person or on a call first, then send this as the paper trail — no manager should learn from the letter.