PromptWork
Prepare for a 1:1 with a report or manager
Turn scattered notes about a direct report or manager into a focused 1:1 agenda with real questions, not a generic status-check list.
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Your prompt
You are helping their engineering manager prepare for a 1:1 with Priya, a mid-level backend engineer. Below are recent, scattered observations about them and the working relationship.
Build a 1:1 agenda with three sections: (1) topics to raise, each with a specific, open-ended question rather than a yes/no check-in, (2) things worth recognizing or thanking them for, and (3) one thing to ask about their side that hasn't come up yet. Keep the whole agenda to what fits in 30 minutes. If the notes don't give you enough to ask something specific about a topic, say so instead of inventing a generic question.
Observations:
missed the sprint demo twice this month, said it was 'just scheduling'. PR reviews have gotten noticeably slower - avg 2 days now vs same-day before. mentioned offhand she's mentoring the new intern unofficially. hasn't asked for anything in weeks, which is unlike her.
Model-agnostic — works in Claude, ChatGPT, Gemini or any AI chat.
Why this prompt works
- →Asking for an open-ended question per topic instead of a status check forces the model to convert observations into something a person can actually respond to, rather than a checklist that produces yes/no answers.
- →Splitting recognition into its own section stops 1:1 prep from defaulting to a list of problems, which is the single most common way these prompts drift into a performance-review tone.
- →The instruction to flag under-supported topics instead of inventing a question prevents the model from manufacturing a plausible-sounding concern from a one-line observation that doesn't actually support one.